June 9th Planning meeting agenda
- Report from site field trip
- Have we seen enough to make a decision?
- Paradise Canyon and Bedrock are off the table
- Alamo River is available under the same terms as last year
- Haraldr will check with availability of Nolte Island
- Branwen will check with people from Fynnon Gath on a possible site they know of.
- if not, what additional info do we need?
- If Nolte Island is not available, we will go with Alamo
- pros and cons of each site we’ve seen/used in the past?
- Alamo River
- available at the same price as last year
- Will require large tents to be available
- Paradise Canyon
- unavailable our weekend,
- little to no list field space
- Bedrock Resort
- absolutely no list field space
- directly on the highway
- lots of traffic
- Department head reports
- does anyone need anything at this point?
- budget requests?
- how many volunteers are needed
- any advance prep work needed?
- A&S triathlon format OK?
- Clarification of category requirements...
- Are entrants required to have three separate major categories?
- Or a combination of any three minor categories?
- get the info on the Bjornsborg site and advertise the categories
- Call for volunteers for empty departments
- still have several departments that need heads
- deputy positions are available
- budget discussions
- food costs?
- site costs?
- misc costs?
- non reimbursable expenses need donations
- pumpkins
- ladies of the field?
- others?
- expenses approved by autocrat pending finance committee
- authorized Czina to obtain a leather hide for site token materials (circa $50).
- to be split with Coronation if we get that bid.
